Tracost
Project Cost Control · Harojo Consult
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Real-time project budgets, field cash pools, vendor credit debts, and automated cost digests across every active job site.
Field Terminal
Site Manager App · East Legon B
Cement & Aggregates Purchase
K. Mensah Hardware • Cash Paid
12 Masons Daily Wage
Kwesi Crew • MTN MoMo
Fund Top-Up Received
Disbursed by Head Office Director
Executive Boardroom Cockpit
Cross-Project Budget Health
Total Portfolio Budget
₵4,850,000
Verified Spend
64.3% Safe
Outstanding Supplier Debt
₵184,200
Daily 18:00 UTC Digest
Active (Email & SMS)
Instant audit trails without opening spreadsheets.
Generic accounting tools report cost blowouts weeks after concrete is poured. Tracost stops cash leaks before money leaves the site.
Transferring GHS 20,000 to site managers with no balance enforcement creates ghost expenses and lost change.
Foremen take cement on verbal credit. Months later, surprise invoices show up at your office exceeding your budget.
One truckload of sand or hired plant serves three sites. Without math validation, individual project profitability is lost.
Office staff spend weekends re-entering crumpled paper receipts into broken Excel sheets nobody inspects until audit time.
From field disbursements to boardroom reports, Tracost provides full command over every active site.
Managers only spend what they hold. Every transfer from head office updates the manager's live balance. If an expense exceeds available cash, Tracost blocks it immediately.
Every credit purchase opens an itemized debt record with partial settlements and tap-to-pay clearance.
Speak or type site notes naturally. Tracost extracts project, vendor, amount, and payment method instantly.
Input site note:
"Bought 20 bags cement for 1,800 at Site B paid MoMo"
→ Formatted and validated
Split truckloads of aggregates or crane rentals across multiple sites with automated math verification.
Executives receive automated Email and SMS digests with live foreign exchange conversion.
Executive Daily Pulse
Delivered directly via Email and SMS with dual-currency GHS and USD conversion.
Test how Tracost prevents overspending and formats natural site expenses in real time.
Allocated Cash
₵20,000
Spent to Date
₵8,450
Remaining Cash
₵11,550
Click any sample site note to see instant field extraction:
Role-specific dashboards with tailored permissions, navigation, and metrics.
See total committed capital, disbursed site funds, category burn rates, and total outstanding supplier debt in one consolidated view. Group sites by region and monitor real-time dual currency valuation.
Contract Value
₵18,500,000
Disbursed to Sites
₵11,200,000
Verified Spend
61.4%
Total Supplier Debt
₵214,800
Mid-sized construction firms lose 3.5% to 7% of annual volume to untracked cash float, phantom expenses, and supplier pricing creep.
Estimated Recoverable Margin / Year
₵312,000
Full payback on Tracost subscription in less than 14 operating days.
Choose the plan tailored to your project volume and team scale. Upgrade or adjust anytime.
Essential budget discipline and approval workflows for emerging contractors.
For active builders running multiple job sites with dual-currency & AI analytics.
Unrestricted capacity, holding companies, executive AI summaries & priority audit support.
How commercial builders, civil engineering teams, and quantity surveyors enforce discipline on the ground.
Site managers hold allocated cash pools on mobile. Every disbursement for daily mason wages, fuel, or quick hardware items is logged at the point of payment with auto-calculated totals, immediately stopping unauthorized float leakage before quarter end.
Field Operations Control
Applicable for General Contractors & Site Supervisors
When foremen collect rebar, timber, or cement on supplier credit from local depots, an itemized liability is created immediately on the central dashboard. Head office tracks pending balances and clears debt via tracked Mobile Money or cheque.
Procurement & Vendor Management
Applicable for Commercial Directors & Cost Controllers
One quarry truckload of aggregates or rented excavator serving three adjacent projects is split accurately using percentage or fixed amounts. The split engine enforces 100% mathematical balance before saving, preserving project cost fidelity.
Quantity Surveying Precision
Applicable for QS Teams & Finance Controllers
Clear answers to how Tracost protects your construction margins.
Join forward-thinking contractors who have eliminated site cash leaks, undocumented supplier debts, and weekend spreadsheet headaches.
Zero risk. No charges during trial. Cancel anytime before renewal.
Essential budget discipline and approval workflows for emerging contractors.
For active builders running multiple job sites with dual-currency & AI analytics.
Unrestricted capacity, holding companies, executive AI digests & audit SLA.
Vendors Eric owes on credit · tap to pay
Add people and control which projects each one can see
Vendors you owe on credit · tap to pay
Credit liabilities across all projects · tap a project or vendor to drill down
Manage project expenses and approval workflow
Vendors owed at this project
All projects · tap a project for full detail
All projects · tap a project for full detail
Project profitability · tap a project to drill down
Project summary · tap an expense item for full details
Category breakdown
Detailed expenses
Set opening cash for project and operations managers
Ask anything about your project costs
Each organisation is a separate, walled-off workspace
Construction projects in this organisation
Branding is global; expense categories and currency settings apply to the selected organisation
Used for buttons, highlights and the brand accent across the app.
Paste a direct link to a PNG/SVG, or upload a file below. Shown on the login screen.
Enter one category per line for the selected organisation. If left blank, default categories will be used.
Configure suggested subcategories for each category. Managers can select from these options when logging project expenses.
Changes for this category are saved when you click "Save Settings" below.
Manage saved vendors and suppliers for this organisation. Site managers and administrators can select or auto-complete these names without typing every time.
Changes here immediately sync with the directory list below and are saved with "Save Settings".
Configure standard Ghanaian tax and statutory levy rates (VAT, NHIL, GETFund) applied to taxable expenses.
Configure primary reporting currency and optional comparison currency for this organisation.
Used as the uniform conversion rate across projects and reports for this organisation.
Control request approvals and actual spending confirmation policies for projects.
Set the default monthly subscription fee and currency for all organisations on the platform. When an administrator updates settings under a specific organisation, that custom price overrides this general default.
Tap to photograph receipt
Record the final amount spent and attach receipt proof
Upload or photograph final purchase receipt
Recent operational events and error diagnostics stored locally for troubleshooting